Introducing Static Prefill URLs in Zoho Forms

Assume that you are organizing a corporate training session for a large group. Every attendee needs to fill out a registration form, but certain details like the session name, trainer’s name, and the training date remain the same for all. Manually entering these fields repeatedly? Tedious. 

With Static Prefill URLs in Zoho Forms, you can prefill these details once and share a single prefilled link with your audience. No matter how many people sign up, the session details remain consistent, saving time, and reducing errors. 

Now, what if the trainer changes? Instead of generating a new form link and resending it, you simply update the prefilled value, and the same link automatically reflects the new trainer. This means: 

• Less manual work
• No need to resend links
• Consistent entries 

For even easier access, you can generate a QR code for your prefilled form. Attendees can simply scan and register. Whether you are handling workshops, webinars, or company events, Static Prefill URLs make form-filling easier for everyone. 

Static Prefill URLs: A smarter way to handle pre-filled forms 

Keep prefilled data private 

Static Prefill URLs store prefilled data securely in the backend, so users never see sensitive details in the link. For example, a hospital can collect patient details via a prefilled form containing the doctor's name and department without exposing this information in the URL. 

Reuse and update without changing the link 

Edit the values to be prefilled anytime while keeping the form URL the same. For example, if your HR team sends out a performance review form with a prefilled review period and the timeline changes, the HR team can update it without sending a new link to employees. 

Manage multiple prefill URLs 

Different users may require customized prefilled forms. Static Prefill URLs allow you to create multiple unique prefilled versions for different audiences, all managed in one place. For example, a university that needs to send a course registration form with different prefilled subjects for undergraduates and postgraduates can manage the process through separate prefill URLs. 

Shorten URLs for easy sharing 

Long URLs can look messy, especially when shared via SMS, email, or social media. Static Prefill URLs allow you to shorten links to make them cleaner and easier to share. 

Enable QR code access for mobile form filling 

Users can instantly scan a QR code and access a prefilled form without typing a URL. This is especially useful in offline and event scenarios. Example: A hotel places a QR code at the reception for guests to check in via a prefilled form containing the hotel's details, which helps reduce manual entry and errors.

 Eliminate repetitive input, ensure prefilled values remain private, and allow easy updates without changing links using the Static Prefill URLs feature today!