Scaling and empowering businesses with WorkDrive

Scaling your business could be one of the hardest decisions for your company to make. Perhaps you are at a comfortable spot, and everything is working well enough, but you’re at a standstill in terms of sales and reach.

This is the point where a content collaboration solution can help your ongoing processes while giving you the leeway to take the next steps.

Here are some ways to help your business grow while keeping the core framework of how it works stable. 

Decluttering a messy app setup

Start from the foundation before taking bigger steps. Many SMBs use numerous apps for their daily tasks. According to a 2024 study by Okta, most small business firms tend to use around 58 apps for their tasks.

That’s too many apps! In fact, for certain teams, your nearest colleague might not even be using the same core apps as you.

Creating new connections

One of the biggest productivity roadblocks is getting lost in the application pipeline. Not knowing which app to start increases the time spent on the task, all while adding extra hours to learn and relearn parts of the pipeline.

Instead of adding full-scale apps, try using integrations and add-ons that don’t clog your virtual workspace. Without the proper research, a random assortment of apps will do more harm than good.

Consider opting for software suites that bundle different apps together, covering your specific needs. These packages work together seamlessly and they quickly adjust to your team’s working pace by being simple and immediately usable by anyone, and they should be prioritized over bloated apps that are complex and, in some cases, costly purchases.

Removing cobwebs

Certain situations require you to weed out redundant and outdated applications. This needs research, team surveys, and a decent chunk of time. Your firm doesn’t need multiple cloud services or word editors for different document-based tasks when one app can handle it all.

Similarly, core business applications—such as CRMs and project management software—need to be reviewed and replaced if they’re bloated and only doing the bare minimum. If the bare minimum is what you’re looking for, find leaner alternatives.

While this overhaul requires filtering your resources, at the end of it all, you’ll have a better system in place for future tasks.  

Storing content smartly

Increasing data usage and making way for newer storage is only as complex as you make it.

Your next big goal should be to increase your firm’s storage, transfer legacy data, and ensure that the whole process is safeguarded. Getting a service that helps you meet these demands while also not being overly expensive is essential.

In a previous blog, we compared storage options and how they function. Whether you’re an SMB owner looking to break into a bigger customer base or a startup requiring more time and data to take your product to the next level, you’ll have to prioritize and classify your data in terms of importance.

Ask yourself questions like whether your firm’s data needs private storage on NAS or if your company should opt for a cloud service. Answering these questions helps you shortlist the best storage options and guides you in migrating, storing, and using the files in this new environment—or realizing you don't need to change your storage in the first place.

Making the budget work (and not working for the budget)

A business’ budget varies, and not every product team out there has budgets that compete with conglomerates. You have to consider the repercussions of not just spending too much but also spending too little.

The core reason many business owners fail at or never try scaling up their production is not knowing how their budget needs to be allocated, ending up in situations where they neglect important resources or over-commit to the wrong tool.

Some business owners skip the fine print of their chosen services and end up damaged by unseen costs, product- or compliance-based obligations, and multiple legal risks. This oversight causes significant problems for both company finances and operations.

Watch out for services that seem to provide infinite value up front for amazing discounts or pricing ranges for a few weeks or months of usage. These are often masked trials, and many of these products “revert” to the actual payment plan, which is usually costlier and more limited.

Look for products and services that have a history of consistently meeting user expectations while having sensible pricing that's appropriate to the services they provide.

WorkDrive, for example, grows with you as you scale and charges according to the number of users in your firm. As you switch up to higher tiers, you unlock more precise control over your storage and more personalization options.

It's understood that to run a successful business, you’ll have to keep switching and cycling between multiple strategies and upgrading your services whenever you have the chance. Situations like these are where having a flexible cloud collaboration solution ensures that you’re able to do so reliably, without crossing too many hurdles.

Zoho WorkDrive is a one-stop solution that provides your business with the tools necessary to keep your team’s productivity up while staying affordable with flexible plans that work with you as you scale.