Before artificial intelligence, managing legal documents demanded time, patience, and a lot of coffee. We spoke with Jayaprada from Zoho's in-house legal team, and what started as a casual conversation quickly turned into an honest look at the challenges behind legal workflows.
She revealed a few familiar hurdles the legal team has faced over the years:
Spending 30 minutes manually placing signature and other form fields across a 15-page contract
Scanning through lengthy documents just to locate that one clause a client had a question about
Rewriting the same agreement multiple times to fix grammar and formatting
Struggling to find answers to simple queries buried deep in complex contracts
Fortunately, those days are behind us. Zoho Sign now works with Zia, Zoho's own AI assistant, and also OpenAI's ChatGPT to take the repetitive, time-consuming bits off your plate and make your signature workflows smarter, and a lot faster.
True to our dogfooding philosophy, our Legal team was the first to try these AI-powered features using mock documents. Read on to see how these smart tools are transforming agreement management.
Five things Zoho Sign's AI assistant now does so you don't have to
1. "TL;DR" in a couple clicks with contextual summarization
Who doesn't love a good shortcut? Whether it's skipping ahead through a long YouTube lecture or asking a friend to sum up a meeting you missed, we all want the highlights without the headache. Zoho Sign gets that.
Thanks to its smart integration with ChatGPT via Zia, you no longer have to go through endless pages of "legalese" or spend hours hunting for that one critical clause. Instead, you get a clear and concise summary that cuts straight to the chase, highlighting the essentials in plain language you can actually understand.
2. Add fields in a jiffy
If you've manually added fields to documents, you know the excruciating click-and-drag drill all too well. And it's safe to admit it's about as fun as watching paint dry.
Zia scans your document and automatically identifies where fields like signatures, dates, and text boxes should go. You can then tweak them, switch field types, or reassign them to a different recipient—all without the repetitive clicks. It's like having a super-efficient assistant who does the grunt work, so you can sail through even the most form-heavy paperwork.
3. Meet BluePencil: Your seasoned editor and writing coach
Ever stared at an agreement you've rewritten multiple times, knowing something still felt subtly "off" with the wording or flow? Or perhaps the perfect phrase to articulate a clause stubbornly eludes you? If so, it's time you met your new best friend: Zia's BluePencil.
Integrated right into Zoho Writer through the Zoho Sign extension, BluePencil helps you polish your agreements. Whether you need to generate fresh content, edit for clarity, summarize lengthy documents, fine-tune punctuation, or even find just the right synonym or antonym, BluePencil has your back.
4. Get to the good part with key terms extraction
You open a long, dense contract, hoping to spot the cancellation clause or maybe the auto-renewal terms. Ten minutes in, your eyes glaze over, and you're scrolling back to figure out where you left off.
With Zia's key terms extraction feature, you don't have to dig through huge chunks of text. It highlights the important terms and clauses for you, so you can zero in on what matters.
5. Document dilemma? Just ask Zia's chatbot assistant
Let's face it: When you need an answer, stat, there's no time to scroll through endless legal text or stare blankly at a screen hoping for inspiration to strike.
That's where Zia's chatbot assistant becomes your instant go-to. Think of Zia as that smart friend who always seems to have the information you need right at their fingertips. Need to pinpoint that specific clause about intellectual property? Wondering if there's a more concise way to phrase the payment terms? Looking for a quick guide on how to resend a document? Zia can point you in the right direction.
Next time you need a hand with paperwork, let Zoho Sign's AI capabilities step in and do the hard work for you!
New to Zoho Sign? Getting started is easy:
Sign up for a 14-day free trial.
Head over to our help documentation to get up and running.
Write to us at support@zohosign.com.
Or just drop a comment below; we're always happy to help!
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