Workplace well-being requires setting boundaries: Here’s where to start

An ideal dream for any working professional is to build a successful career without sacrificing personal well-being. While it may seem challenging, it’s absolutely possible by setting boundaries—for yourself and those around you.

What is a workplace boundary?

A workplace boundary is a limit that defines what is acceptable and permissible in a professional setting. It helps others understand how they can engage with you while ensuring that your time, energy, and well-being are respected.

If boundaries are essential for a balanced work life, why do many struggle to implement them?

As humans, we often follow societal norms. In the past, many accepted mistreatment out of fear of job loss or professional repercussions. But times have changed. In 2025, the workplace landscape has drastically evolved, and setting boundaries is not just accepted—it’s being encouraged. More professionals are prioritising their mental health and recognising that without clear limits, they risk unnecessary stress and burnout.

While you can benefit from setting boundaries within reasonable limits in any aspect of your life, here are seven key healthy boundaries you can start with at work:

1. Know what to share and what not to share with colleagues

The workplace is where you spend most of your time, and it's natural to get close to some colleagues. While it's always good to build relationships, it's important to set boundaries on what you share, especially with colleagues who’ve also become friends.

You should be careful when discussing sensitive topics like salary, financial status, or personal plans. Even if your friends have the best intentions, these topics can unintentionally create space for comparison and judgement.

2. Keep appropriate physical distance

Clearly communicate your boundaries when it comes to personal space. This could mean maintaining a comfortable distance during conversations or setting limits on physical contact.

For example, whether it’s someone holding you while clicking a group photo or standing too close while talking, if you feel uncomfortable, speak up. Let them know if their words or actions are making you uncomfortable.

3. Maintain your work hours

It's pretty common for colleagues to reach out after work hours to clarify doubts, especially if your job sometimes requires it. While it’s okay to be responsive in real emergencies, it shouldn’t turn into a habit where people keep contacting you without respecting your work hours.

Be clear about your capacity to respond to last-minute requests. Communication apps like Zoho Cliq can help—you can set your status to “Do Not Disturb” (DND) or customise it to show your availability. You can also highlight your usual login hours so others know when to reach out to you.

4. Avoid conversations you don't want to be part of

Controlling what you say is one thing, but you can’t always control what others say to you. If a colleague brings up a topic you’d rather not discuss—like office gossip, political beliefs, or personal matters—politely let them know you’re not comfortable with the conversation. Make a conscious effort to avoid topics that don’t help you. If it's hard to tell, redirect the conversation or simply excuse yourself.

5. Set boundaries on what others can use

It might sound petty, but it’s essential to be clear about how, when, and if someone can use items that belong to you. This includes your personal belongings and resources you have at work. Often, people assume it's okay to use something as long as they put it back where they found it. If you’re fine with that, great! But if not, make sure you politely let them know not to use your things without permission. Clear communication goes a long way.

6. Establish boundaries outside of work

Social media adds a whole new layer to workplace boundaries. Colleagues might want to connect outside of work, and that’s pretty common. But you should be clear about how far you want to take that friendship.

Decide who you want to include on social platforms and how you prefer to communicate outside of work hours. Setting these boundaries can help you avoid awkward situations and maintain professionalism.

7. Learn to say no

While this skill is important in many aspects of life, it’s especially crucial in the workplace. Don’t take on more responsibilities than you can handle. For example, if colleagues expect you to take calls during your lunch break or continuously pile on extra work beyond what’s reasonable, it’s important to set limits.

Saying no doesn’t have to be abrupt—explaining your stance can help others understand your boundaries. Instead of just saying "no," clarify why it's not feasible for you or explain the limitations on how much help you're able to offer. A lot of the time, people will understand and appreciate your honesty.

These are just some of the many boundaries we think are important to set at work. How you communicate these boundaries depends on you. You may not need to announce them to everyone immediately, but you can reinforce them as needed when situations arise—it’s completely up to you.

Are there any other important boundaries you think should be set at work? Let us know in the comments!